JOB TITLE: Data Governance Clerk (District Floater)

WAGE/HOUR STATUS: Nonexempt

FUNDING SOURCE:

REPORTS TO:  Director of Data Governance

PAY GRADE:  Paraprofessional 050    

DUTY DAYS: 230

LOCATION/DEPARTMENT: 

DATE REVISED:  

This position is eligible for a Letter of Reasonable Assurance

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PRIMARY PURPOSE: Maintain accurate and complete student records; maintain the confidentiality of information and records; serve as a backup for campuses with a vacancy or long-term absence for a Data Processing, Attendance, or Registrar Clerk position.

 

QUALIFICATIONS:

 

Minimum Education/Certification:  

• High School Diploma or GED
• Educational Aide I Paraprofessional Certificate

    

Special Knowledge/Skills:

• Knowledge of general office equipment 
• Effective organizational, communication, and interpersonal skills 
• Proficient keyboarding skills 
• Ability to operate computer/peripherals using a variety of basic applications 
• Ability to effectively use district programs after basic training and with reasonable helpdesk assistance 
• Adequate knowledge of the school credit system and courses offered
• General clerical experience
• Experience working with students and parents

 

Minimum Experience:  

One (1) year of clerical/secretarial experience or equivalent experience or background.

 

MAJOR RESPONSIBILITIES AND JOB DUTIES:

 

1. Serve as a backup clerk for campuses with a vacancy or long-term absence in a DP, Attendance, or Registrar Clerk position.
2. Perform all clerical duties necessary to maintain accurate and complete student records, including, but not limited to, schedules, grades, attendance, permanent folders, and demographic information. 
3. Assist parents/guardians in verifying documentation and completing enrollment forms; prepare initial cumulative record folder. 
4. Transfer and request student cumulative records and transcripts as students enter/withdraw within and outside the district.   
5. Maintain confidentiality of information and student records. 
6. Assist in enrolling new students and pre-registration for continuing students.
7. Evaluate records for incoming, transferring, or re-entering students from school districts other than Irving ISD. This includes translating grades and credits, which will require communication with the individual.
8. Transfer new student records onto Academic Achievement Records (transcripts). 
9. Input courses, grades, and credits into the Irving Student Information system for all new students.
10. Ensure a high level of service to the public through a timely and accurate transfer of information required for college admission, military, and job interviews.
11. Perform other duties as assigned by the supervisor.

 

TOOLS/EQUIPMENT USED: 

Computer, printer, copier, multi-line telephone, and facsimile

 

WORKING CONDITIONS: 

Mental Demands/Physical Demands/Environmental Factors: 

• Maintain focus while performing tasks with frequent interruptions
• Maintain emotional control under stress 
• Repetitive hand motions 
• Prolonged use of computer 
• Light to moderate lifting – movement of small stacks of student files 
• Occasional travel within the district 

 

Safety:  Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to the supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

 

The information in this job description is for compliance with the Americans with Disabilities Act (ADA). Preceding statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

 

 

This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.